Zemo Trevathan and Associates, Inc.Zemo Trevathan and Associates, Inc.
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Introduction to Facilities Management Analytics
Facilities Management, as an industry, has been effective at measuring and improving efficiency and cost-effectiveness. There is near-universal recognition that what is needed next is to improve the strategic positioning of FM by establishing the ability to demonstrate true business impact and communicate it effectively. It is not enough to pursue iterations of cost-cutting, but FM professionals must develop an analytical model that will both link Facilities spending to returns on investment and also guide strategic decision making about Facilities spending-a process we call "FM FM Value Analytics."

Position and Commitment
The companies who pioneer measurement of FM Value Analytics will have a tremendous strategic advantage, as well as a foundation for step-change in effectiveness. Zemo Trevathan and Associates is committed to guiding pioneer companies through this paradigm shift into the era of measurement of business impact. Buoyed by early successes and the overwhelming belief of FM professionals (86.5% of Facility Managers nationwide believe that it is now possible to measure the financial impact of FM activities, according to a straw poll conducted through the magazine, Building Operating Management), we have set this as our stake in the ground, and will dedicate ourselves to the success of our Facilities Management partners. Our services bring together expertise from the diverse fields of Statistics, Programming, Strategic Planning, Human Performance Improvement, and Personal and Organizational Transformation - we combine the bottom line focus with the people sensibilities that are needed to align an organization to effective strategies, execute, measure the results, and communicate theme effectively.
Along with efficient workplaces, companies are learning the value of building design that encourages innovation.
-- Tom Peters
In a corporate climate where cost savings is king, management enforces strict cost containment as a necessary process for maximizing profits and downsizing the organization to match the economic pressures. The danger is sustaining this cost containment orientation as the status quo and not encouraging a business value orientation that more realistically reflects business impact on the bottom line. Oftentimes the annual percentage line item cuts from management are arbitrarily made across the board-regardless of the prohibitive impact such cuts will have on productivity, risk avoidance, safety, and quality. Moreover, once departments show they can absorb the hit to the budget, they tend to educate management that it can be done again and again, until some managers find themselves coming in at 4:00 am to fill in the gaps they have created in headcount!

Facilities managers understand their direct financial impact to the company's bottom line and believe it's necessary to report it to management but they do not have the methodology or tools to calculate business benefits. By creating a "value orientation" of their contribution to the bottom line and measuring their business impact with an analytics approach, facilities management and other cost centers can strike a more logical balance between cost savings and business impact. Chapel Hill-based Zemo Trevathan and Associates, Inc. delivers an analytics-based methodology of measurement to calculate financial outcomes for facilities management functions, processes, roles, and projects. Adherence to this methodology, known as "value analytics", more effectively reports on return on investment (ROI), impact on strategic goals of the company, and optimization of resources.

Value analytics is a methodology for measuring business impact using the principles of "intervention groups" and "control groups" in statistical analysis to isolate the benefit from other possible inputs to the benefit, information which interviews, surveys, and line item budgets will not reveal. In contrast the cost orientation, the value analytics approach relies on greater connectivity and communication between interacting departments-a systems view-demonstrating alignment with the strategic goals of the organization. In addition, departments may experience increased creative breakthroughs as they consider strategic outcomes and gain a better understanding of the business drivers for internal clients. Measurement of ROI is usually considered a historical look on the benefits of a current project. Using an analytics approach, through careful identification of intervention and control groups, departments can tease out additional information to optimize their strategies and deploy the projects across the enterprise for even greater return. Long considered too expensive, complicated, or impossible, measuring business benefit is not only possible, but it is fast becoming a business imperative.

Measuring the Outcomes
Zemo Trevathan and Associates, Inc. designed a methodology and approach to measure outcomes for specific initiatives, functions, or programs. The output will allow the organizations to utilize this methodology and approach for future projects to determine return on investment (ROI), impact on strategic goals and optimization of resources. The following are performance criteria for success:
  • organizations has a documented process flow and defined steps to measure performance outcomes for future projects and initiatives
  • The deliverables for this project meet stated objectives and requirements
  • Project team members are provided training in the approach and methodology
An analytics approach answers these critical questions:
  1. What was the return on investment?
  2. What difference did it make on the agency's strategic goals?
  3. What worked best and for whom?
  4. What is the best deployment strategy for the project being measured?
  5. What could the potential benefit be for future years? For other regions?

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Download this Artilce as a PDF

ARTICLES
ZTA Business Value Analytics Approach

Barriers to Creating Business Value

The Five Levels of Business Value Awareness

Business Value Metrics: ROI vs SOI

The Business Value of Strategy Alignment

The Business Value of Facilities Management

Zemo Trevathan and Associates, Inc., 111 Standing Rock Road, Chapel Hill, NC  27516
919.929.1917
info@ZemoTrevathan.com
@ZemoTrevathan
WHAT CLIENTS SAY
When I first met you, I hated you. I wanted to tear you apart for those whole first two days. You were trying to make us talk to each other, and you just didn't get it that we didn't like each other! Thank God you made us do it! Now, of course, I love you, and what you've done for our team!
DL, Import-Export specialist

This event created a significant relaxation in the tension that had developed between the US and Canadian sites as a result of regionalization and helped us form a united team. Very energizing
DW, North American Quality Assurance Director
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